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Leave Sharing Program

...State Classified







The Leave Sharing Program


In the Spring of 1990, the University with the assistance of the Classified Personnel Council developed a Leave Sharing Program for Colorado State's classified staff. Pursuant to C.R.S. §24-50-104(7)(c) (as amended, 2009), CSU established new procedures to broaden the Leave Sharing Program’s spectrum of eligible qualifying reasons.

Under the new law and University policy, the employee’s absence from work need not necessarily be due to medical incapacity, but may be caused by an “unforeseeable life-altering event beyond the employee’s control” such as catastrophic illness or injury, or economic hardship due to such an event. You may reference the University’s Leave Sharing Program Policy for State Classified Personnel on the Office of Policy and Compliance website for complete program details (eligibility exceptions, program definitions, hour usage applicable to each qualifying reason and the program application process).


The original Leave Sharing Program was established through donations of annual leave from other state classified employees. Periodically, donations from Colorado State University state classified employees are requested to fund future applications. Donations are also accepted at anytime throughout the year.





An employee must have completed at least one year of continuous employment in a State Classified position at the University and have exhausted all annual leave, sick leave, compensatory time or accrued holiday time before becoming eligible to apply for leave sharing hours.

For applications that are related to your own medical condition, the 30-calendar day benefit waiting period prior to STD income replacement benefits eligibility may be covered. Leave sharing hours are not available beyond the 30-calendar day benefit waiting period prior to STD income replacement if the claim is denied. Please refer to the Leave Sharing Program Policy for additional information.

Note: Issues pertaining to Leave Sharing Program eligibility, denial of application, amount of award, etc., are not subject to the grievance or appeal process.



Qualifying Leave Sharing Situations


An eligible state classified employee can apply for leave sharing hours based on the following qualifying leave sharing situations:

Serious Medical Hardship or Catastrophic Illness or Injury

Employee or the employee’s immediate family member’s condition which Poses a Direct Threat to Life or Non-Life Threatening catastrophic illness or injury (certified by a licensed physician)

  • Poses a Direct Threat to Life such as a catastrophic life-threatening health condition. Time-off work does not need to be 30 or more continuous days to qualify, but must be life threatening.

    Examples: Most major and emergency life-threatening conditions such as aortic aneurysm, cardiac arrest, heart attack, meningitis, sepsis, salmonella, head trauma, hyperthermia, spinal injury, renal failure, diabetic coma, ectopic pregnancy, pre-eclampsia, placental abruption, asphyxia, pulmonary embolism, respiratory failure, serious mental illness requiring inpatient care, injuries caused by serious accidents suffered outside of work or any other condition that could lead to the loss of life.

  • OR

  • Non-Life Threateningcatastrophic illness or injury resulting in a period of incapacity of 30 or more continuous days of absence from work. Time-off work does need to be at least 30 continuous days of absence as certified by a physician.

    Examples: Illness and injury resulting in 30 consecutive calendar days or more beginning with or without outpatient or inpatient surgery, such as serious chronic medical conditions (e.g., hypertension, arthritis, rheumatoid arthritis, severe asthma, orthopedic impairments, degenerative discs, diabetes, osteoporosis, bipolar mood disorder, schizophrenia, Crohn’s disease, epilepsy, multiple sclerosis, Parkinson’s disease, ulcerative colitis, etc.) or outpatient surgery and extensive therapy.

Eligible Immediate Family Member’s Incapacity

  • Eligible immediate family member’s incapacity includes: a catastrophic illness or injury causing substantial limitations in performing activities of daily living which could be performed prior to the illness or injury, including substantial limitations in seeing, speaking, hearing, breathing, sitting, standing, walking, lifting, performing cognitive tasks, feeding, bathing, dressing or grooming.  These substantial limitations include periods of catastrophic incapacity of 30 or more calendar days as a result of illness or injury.

A Catastrophic Event/Emergency Affecting the Residence

  • A catastrophic event or emergency affecting the employee's residence: a wildfire, flood, tornado, or other natural disaster, or accidental event such as a fire or natural gas explosion, which results in a loss of life or substantial loss or complete destruction of the employee’s residence, is also eligible to apply for leave sharing hours.

First Responders

  • An employee serving as a first responder: a fire fighter, paramedic, National Guard member, etc. called to respond due to catastrophic events or emergencies listed above.

Employee on Active Military Service (Initial Call to Duty)

  • An employee who is on active military service and is experiencing serious financial hardship during the initial call to duty: the leave sharing hours are limited to making up the difference between the employee’s base salary and the total gross military pay and allowances. Documentation may be required to substantiate financial hardship.



Application Process


The completed application is submitted to Human Resources for review by the Leave Sharing Committee (all personal identifying information is removed). The Leave Sharing Committee meetings are generally held monthly.



Donating to the Leave Bank


State classified employees may donate annual leave (4-hour minimum) to the Leave Sharing Program at any time during the year. Please note that it is time (hours/days) that is being donated, not the dollars represented by the time. State classified leave sharing salaries are paid out of the fringe benefit pool which receives contributions from each department.

No donation can be made in excess of available annual leave for the donating employees, and all employees are encouraged to maintain a minimum amount of five (5) days of annual leave. This is an opportunity for employees to share excess annual leave they might otherwise lose due to the annual leave accrual maximums calculated at fiscal year-end (June 30th).

In addition, employees may make direct donations to an individual applicant, however, donations should not be made until his/her application has been approved or donated hours cannot be returned. Donations are strictly voluntary and are kept confidential. Requests for direct donations may only be initiated by the applicant, if so desired, in order to protect his or her confidentiality.

To review the University’s Leave Sharing Program Policy, please visit the Office of Policy and Compliance website for complete details.