Contact

Records

555 S. Howes Street, Suite 213
Fort Collins, CO 80523-6004

(970) 491-4976

Faculty & Administrative Professional

HR Liaisons
Appointment
End Dates
Reappointing
Tenure-Track Faculty
Out-of-Cycle
Pay Increase
Position Numbers
Job Titles Summer
Session
Supplemental
Pay
Results of
FTE Reductions
Further
Information

 

Appointment End Dates

Regular tenure-track faculty members (new hires) should be set up with an end date of either May 15 for 9-month employees or June 30 for 12-month employees. An end date will remain on their assignment until they are awarded tenure.

Faculty

  • Assg Category: Regular; Tenure status: Tenured - Not applicable
  • Assg category: Regular; Tenure status: Tenure-track - Required; reappointed automatically every year
  • Assg category: Special – Not required
  • Assg category: Temporary – Required; up to 2 years

Admin Professional

  • Assg category: Regular, Special – Not required
  • Assg category: Temporary – Required; up to 2 years

Reappointment of Tenure-Track Faculty

Regular tenure-track faculty will be reappointed by HR Records after receiving the list of names from the Provost’s Office. This change generally occurs near the end of June. No paperwork or HR system actions are required from the department.

Out-of-Cycle Pay Increase

Office of the Provost

Position Numbers

All admin professional assignments and all regular faculty assignments require a position number. A vacant position number in the department with the corresponding job title may be used. Otherwise, submit a New Position/Version Request/Approval form .

A department can view their positions and availability by running one of the following reports:

  • All Positions by Dept
  • All Positions by Dept Number and Class Code
  • All Faculty Positions by Class Code
  • All Faculty Positions by Dept
  • All Faculty Positions by Dept Number and Class Code

Instructions on how to run reports in the HR system can be found here: http://www.hrs.colostate.edu/hr-liaisons/quickhelp-guides.html

If you are versioning a position within the faculty ladder, research associate series, or research scientist series, an email can be sent to HR Records requesting a version of a current researcher position.

If the change in a researcher series job title involves a salary increase, the Individual Salary Adjustment Form excel is required.

Job Titles

The only job titles admin professionals may have in the HR system are those that have been approved through the President’s Office. The employee can have a separate working title (managed by the department and at their discretion), but their title in the HR System must be one provided with a corresponding job code.

Summer Session

Only 9-month employees are eligible for summer session assignments. Regardless of the academic calendar, summer session assignments always start on May 16 (new hires may be exempt from this rule). Summer session appointments may be set up for any period(s) between May 16 and August 15.

Regular faculty members can work on a summer session assignment in any department without approval from the Office of Equal Opportunity (OEO). However, temporary and special faculty assuming a summer session assignment in any other department other than their home department requires OEO and HR Background Check approvals.

Supplemental Pay

Supplemental Pay is administered by the Office of the Provost.

Reference

Refer to the Academic Faculty and Administrative Professional Manual for:

  • Definition of Supplemental Pay
  • Permissible Activities
  • Non-Permissible Activities

Forms

Forms, including the following, are posted on the Provost's website:

  • Supplemental Pay Authorization
  • Honors Thesis Advisors' Supplemental Pay Process
  • CSFS Supplemental Pay

Results of FTE Changes

If a regular tenured or tenure-track faculty member drops below 50% FTE, the employee will:

  • Revert to the assignment category "special"
  • Lose tenure
  • Lose benefit eligibility and the University's contribution to their DCP
  • Cease to accrue leave
    • The existing leave balances remain available for use. (Use of this leave is tracked at the department level only and not in the HR System. The employee must obtain departmental approval before using this leave.)
    • If the employee's assignment returns to 50% or greater FTE within one year, the leave balances will be reinstated and OEO approval is not required to change back to regular category.  After the one year period, OEO approval is required to change them back to the "regular" employee category . 

If a regular or special admin professional employee drops below 50% FTE, the employee will:

  • Revert to the assignment category "temporary"
  • Lose benefit eligibility and the University's contribution to their DCP
  • Require an Appointment End Date. An employee may be appointed for up to 2 years and may be reappointed at the end of the appointment.
  • Cease to accrue leave
    • Existing leave balances remain available for use for one year. (Use of this leave is tracked at the department level only and not in the HR System. The employee must obtain departmental approval before using this leave.)
    • If the employee terminates while the assignment category is "temporary", the remaining annual leave balance will not be paid out.
    • If the employee's assignment returns to 50% or greater FTE within one year, the leave balances will be reinstated and OEO approval is not required to change back to regulary or special category.  After the one year period, all leave balances are forfeited and OEO approval is required to change them back to the previous category (regular or special).

Further Information