555 S. Howes Street
Fort Collins, CO 80523-6004

(970) 491-MyHR (6947)

HR System Access Levels

When submitting the Data Access and Signature Authority Request pdf icon for an employee, choose the appropriate level of access needed, as described below.


Read/write is indicated by "CSU [Department Name]. It allows access to a department's assignment and funding information; the leave-entry screen; the timefiles; and in some cases, the performance evaluation screen.

It allows a user to hire employees, initiate assignment changes, prepare payroll, edit funding, etc.  A user must have full access if signature authority is requested in Step 4 on the form.  Full access includes all access levels described below.


Leave access permits a user to enter leave taken by employees and to print leave-related reports.


ODS indicates that a person has been granted access to some HR data in the Operational Data Store (data warehouse), but this is not a complete list. Please contact Dawn McIntosh or Robin Wright (Information Systems) for details on a certain user's access or for a complete list of users with access to HR data.


Performance access permits a user to enter performance review information for State Classified employees.


Timeclock access permits a user to enter and approve timeclock hours and to print timeclock-related reports.

Cell Allowance

Cell allowance permits a user to enter and validate cell allowance payments for employees.


Vista access allows a person who does not have department - or query-level access to the HR system to have access to the reports for that department in the Vista+ report archives.

I-9 Completer (Equifax)

This role gives the user access the Equifax system to complete section 2 of the Form I-9. For more details, see

Time Clock Plus Department HR

The Department HR role in TCP can create, edit, and approve time and leave entries in TimeClock Plus for an entire department. For more details, see